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Helping you navigate the market for HR Tech

Cutting through the market noise in HR Tech can be complex and time-consuming. Let us help you narrow the field to get to your optimal solution easier and faster with our advisory and evaluation services:

  • Accelerated HR Tech Evaluation
  • Business Case Development
  • RFP Documentation Support
Learn about our Accelerated approach
Accelerated Vendor Evaluation

Accelerated Vendor Evaluation

Pinpoint will help you navigate the complexities of vendor evaluation and deliver a fit-for-purpose people technology solution for your unique needs. Our streamlined, strategic approach will help you cut through the market noise and get you to your shortlist, project, and benefits faster and more effectively than any other approach.

What you’ll get from Pinpoint’s accelerated approach:

  • Alignment to strategic priorities
  • Identification of unique critical scenarios
  • Market scan and solution options review
  • Vendor demos and evaluation support
  • Business case development
  • Contract negotiation support
Learn more about this unique approach
HR Tech Business Case Support

HR Tech Business Case Support

Let us help you build a compelling, executive-ready business case for your Cloud HR project that drives alignment, buy-in, and fast approval. Using proven tools and ROI modelling, we define your strategy, assess solution options, and clearly articulate benefits and financial impact.

Working closely with your team, we’ll ensure accuracy and stakeholder alignment at every step.

Our approach includes:

  • Accelerated strategic review
  • Benefits, ROI, and TCO analysis
  • Resourcing plan and costings
  • Full business case development
  • Executive briefings and support
Talk to an Evaluation Expert
HR Tech RFP Support

HR Tech RFP Support

For some organisations, the Request for Proposals (RFP) process is the only option for evaluating HR technology vendors. Using proven templates and methodologies, Pinpoint can streamline the creation of people technology RFPs, saving time, valuable resources, and costs that can be redirected toward the project.

We will guide you with:

  • Defining business requirements
  • Developing RFP documentation
  • Shortlisting and evaluating vendors
  • Selection panel representation
  • Due diligence and contract negotiation
Speak to an Advisory Consultant

HR Tech Market Coverage

Whilst we remain vendor ‘agnostic’, we have strong market knowledge and project experience across a range of HR software solutions covering all aspects of the employee lifecycle.

Brands we’ve advised and helped evaluate

How the HR Maturity Model Can Help Choose the Right HR Tech

Stuart Braganza-Travis, former Executive Director of Strategy & Growth at Early Childhood Management Services, explains how using the Pinpoint HR Maturity Model helped them assess their HR capabilities and build a clear roadmap for Talent, Learning, Workforce Management and Payroll.

This maturity-based approach guided ECMS in selecting the right HR technology to meet immediate needs and support long-term workforce growth.

You'll Learn:
1) How the Pinpoint HR Maturity Model provides a structured framework for assessing HR capability across the employee lifecycle

2) How maturity assessments help benchmark current practices and identify where HR tech investment will deliver the greatest impact

3) Why a maturity-led approach is vital when experiencing growth or operating in competitive labour markets for future-proof alignment

More Videos

Latest Insights

Learn about new product offerings and read articles to help guide you with your project.

FAQs

What are the biggest mistakes companies make during HR tech evaluations?

Common traps include: over-indexing on features instead of strategic fit, relying on sales demos without verifying how well the system works day-to-day, underestimating implementation complexity and integration needs, and not involving the right stakeholders early.

How do I build a business case and get funding for a technology transformation?

Quantify pain points, link to business outcomes, and forecast ROI. Align with strategic goals, such as compliance, agility, or cost reduction, and back your argument with data.

How can we evaluate HR tech vendors more efficiently?

Skip the bloated RFP. Use scenario-based demos, prioritise vendor fit, and involve users early. Focus on configuration, support, and roadmap, not just features and price.

Point solution or all in one?

When selecting HR technology, it's generally best to keep the stack as simple as possible. Fewer solutions often mean easier integration, lower costs, and less complexity. However, this isn’t a hard and fast rule. The right approach depends on several factors, including your organisation's IT capabilities, growth plans, HR maturity, and the depth of functionality required in specific areas.

How much does an HRIS cost?

The cost of a new cloud-based Human Resource Information System (HRIS) can vary widely depending on the specific technology you choose and the implementation methodology it requires. Typically, cloud HRIS solutions are offered on a subscription basis, meaning licensing costs are ongoing and often based on the number of users or modules selected. Implementation costs, such as system configuration, data migration, and training, are usually one-off expenses. It’s also essential to factor in ongoing operating costs which also vary depending on the solution. Although cost plays a role in decision-making, it shouldn’t be the primary driver. The goal should be to select a cloud HRIS that is right-sized for your current business needs and also aligns with your strategic growth objectives, ensuring both scalability and value over time.

Do all of the different systems do the same thing?

Not all HRIS solutions are created equal, and it's a common misconception that they all offer the same capabilities simply because they include similar modules like ‘Recruitment’ or ‘Workforce Management’ (WFM). In reality, while many systems may use the same labels, the way they deliver these functions can vary significantly in terms of depth, usability, flexibility, and integration. Some platforms may offer broad functionality across many areas, while others go deeper in specific domains but are less comprehensive overall. Because of this, HRIS solutions are not a one-size-fits-all proposition. The selection process should focus on understanding the unique strengths of each system and evaluating how well they align with your business's priorities, operational complexity, and long-term strategic goals.

Will we save headcount in our HR and Payroll teams?

In most cases, the short answer is No. While automation and improved workflows can reduce manual administrative tasks, the true value of a modern HRIS lies in enabling your teams to shift focus from transactional work to more strategic, value-adding activities such as workforce planning, analytics, and employee experience. Rather than eliminating roles, an effective HRIS creates an opportunity to evolve them. In fact, while you may end up with the same number of people they may not be the same people. New skills in data, systems thinking, and strategic HR may be required. For most organisations the goal is not reduction, but transformation, reshaping the function to deliver greater impact across the business.

How do you know when it’s time for an HRIS?

If your HR function is heavily transactional, with limited capacity to deliver strategic or value-added services, it may be time to consider a new HRIS. Key warning signs include manual or duplicated processes, fragmented or inconsistent employee data, and difficulty accessing or reporting on people data when needed. Inaccurate payroll, manual award interpretation, and the absence of a single source of truth for employee information not only create compliance risks but also erode trust and efficiency across the business. These challenges indicate that your current systems are no longer fit for purpose.

What are the hidden costs with HR Tech implementations?

Hidden costs in an HR tech implementation often fall into two key areas. First, internal resources are required not just to help design and configure the system, but also to lead change management, communications, and training. All activities that are frequently underestimated. Second, when the initial evaluation and scoping phases are rushed or incomplete, additional functionality and effort often emerge mid-project, driving unplanned costs and extending timelines. Proper planning and realistic resourcing are essential to avoid these costly surprises.

Ready to get started?

If it's time for new workforce technology, let us help you shortlist, evaluate and select the right solution easier and faster. Our expert advisory consultants are on hand to help you.